The pandemic has had an impact on every sector of our society. The education system has been one of the most affected. Schools are looking towards digital technologies to adjust to new regulations.
One solution has been to use a VOIP business system to connect offices and facilitate administration work. In this article, we’ll examine the applications and benefits of VOIP in education.
1. They Help Boost Productivity with Call Routing and Automation
With hosted phone systems, schools don’t need expensive equipment since the applications run on the cloud. One of the features of these systems is automatic call routing. Routing calls through VOIP systems is easier for institutions, as schools often do not have the staff to manage conventional phone systems effectively.
VOIP business systems offer call routing features that staff in the school can use with some basic training. They are much easier to deploy, especially now as social distancing becomes the norm. It is a cost-effective and efficient system that can boost staff productivity in many institutions today.
2. They Help with Video Conferencing for Virtual Meetings
On average, there are 11 million virtual meetings in the United States involving video and VOIP business systems. Video conferencing is one of the solutions for the challenges in education resulting from social distancing regulations.
Video conferencing technology can deliver visual information and data for parents and teachers to connect virtually. Commercial telephone systems may incorporate telepresence features to enhance the experience for all users. The quality of the audio and visuals can simulate face-to-face meetings and encourage productivity.
3. Simulate Classrooms with Digital Whiteboard Presentations
Another application of VOIP business systems in education is in deploying digital whiteboards. Digital whiteboards are software applications that simulate visuals that resemble the conventional dry erase board. The technology is popular with both students and teachers since it looks familiar and is easy to use.
The other benefit of digital whiteboards is that they are interactive, which enhances engagement in class. Students can create their presentations and make changes with some limitations set by the teacher. Digital whiteboards are a great way to share rich media content such as educational games and videos.
4. They Enhance Communications with Voicemail to Email
Some hosted phone systems may have a voicemail-to-email feature that transcribes audio messages and sends them to your phone. The application can be helpful in instances where you cannot access or use your mobile phone.
In a meeting, you can read the messages through your email to avoid interruptions. The software application can deliver the message within minutes and make it searchable. It can ensure everyone gets the text regardless of their location.
5. Share Documents through Online Faxing
Online faxing allows you to send documents securely to a fax machine from your computer. The feature enables field officers to send faxes from their mobile phones. That way, they don’t have to send staff to the office to send the documents on their behalf.
VOIP business systems have many convenient features that can facilitate schools to transition through the lockdown. Cloud systems are affordable and can be deployed quickly. The type of systems you choose will depend on your needs. Consider consulting a professional for an optimal communication system.